SpoolMaster has been providing modern output management for almost 30 years and ensures laser printing, PDF, eBilling and much more on your IBM System i.
SpoolMaster is the bridge from traditional printing to digital document flow.
Digital shipping processes instead of a flood of paper
The challenge
A food company with a daily order volume in the thousands was using old reports on IBM i (AS/400). These were difficult to customize, caused high printing costs and no longer met the requirements of a digital B2C world.
Solution with SpoolMaster
Existing reports were modernized within a few weeks. Outputs are now produced as PDFs that can be sent by e-mail or exported to Excel. Only necessary documents are printed, ensuring smooth access even when working from home.
Result & benefit
Significantly reduced printing costs, flexible document processing and a modern output environment that meets the increasing demands of online business.
From the pressure trap to cost savings
The challenge
Solution with SpoolMaster
SpoolMaster was implemented as an interface to the ERP system. This allows documents to be automatically converted into PDFs, sent directly by email and archived digitally. The paper-based filing system was replaced by a central digital drive.
Result & benefit
Manual work steps have been completely eliminated. The company saves over CHF 47,000 a year, significantly reduces paper consumption and gains efficiency and flexibility in its processes.
Electronic invoices in all common formats
The challenge
Solution with SpoolMaster
With the SpoolMaster eBilling module, the required invoice formats could be created automatically. The configuration was extended so that invoices can be output in the PDF/A standard and sent by email. SpoolMaster generates the appropriate XML data streams for X-invoices and ZUGFeRD documents. The integration into existing programs was largely implemented by the company itself.
Result & benefit
Today, invoices are sent in all relevant formats in a modern, resource-saving and secure manner. This speeds up invoice dispatch, reduces paperwork and ensures greater process security - an important step towards digital business processes.
Rapid introduction of output management in China
The challenge
An international electronics company wanted to use output management functions such as PDF creation, e-mail dispatch and form management, which were already being used successfully at its headquarters, at its new subsidiary in China. The challenge was to set up the solution quickly, reliably and despite limited Internet bandwidth.
Solution with SpoolMaster
SpoolMaster was installed and configured remotely from Austria on the IBM i (AS/400) system of the Chinese subsidiary. Thanks to the lean software design, the complete implementation was carried out smoothly despite a weak Internet connection. Existing configurations from Austria were adopted and adapted to the local requirements - including support for Chinese characters.
Result & benefit
The installation was up and running within a few hours and the first outputs were generated immediately. Today, all relevant output management services are available to the subsidiary, while maintenance and support are provided centrally from Austria. This ensures efficiency, consistency and flexibility for international collaboration.
Central output solution for a wide range of applications
The challenge
An international plastics specialist wanted to make its output processes more effective - both for internal documents and for external communication with customers and suppliers. The aim was to reduce printing costs, make documents digitally usable and introduce a flexible, centralized solution.
Solution with SpoolMaster
Several central use cases were implemented with SpoolMaster: company-specific forms are created and printed, internal documents are automatically converted into PDFs and stored in the DMS, external documents are sent directly by e-mail. All processes run integrated via the IBM i (AS/400) system.
Result & benefit
Printing costs have been massively reduced, which is also good for the environment. Today, a stable and flexible output management solution is available that streamlines internal processes and supports external communication digitally and efficiently.
Accounting with Swiss-QR Code
The challenge
An international logistics company needed a solution to create invoices in accordance with the standards applicable in Switzerland using the Swiss QR Code. The aim was to simplify payment transactions, avoid errors caused by manual entries and ensure efficient, secure processing.
Solution with SpoolMaster
SpoolMaster was used to automatically generate invoices with a Swiss QR code. This made it possible to implement standardized payment methods for the entire corporate ecosystem. In addition to classic document and form processes, SpoolMaster also supports the digitalization of payment transactions.
Result & benefit
The introduction of the Swiss-QR Code enabled automatic, secure and efficient payment processing. Manual entries and the associated sources of error have been completely eliminated. At the same time, the entire invoicing process was modernized and aligned with the future requirements of Swiss payment transactions.
Process optimization for invoice and label printing
The challenge
An international vehicle logistics company had to handle tens of thousands of invoice and label printing applications every day. The existing processes were not very efficient in a complex IT environment and needed to be significantly accelerated and centrally controlled.
Solution with SpoolMaster
SpoolMaster was used to centrally configure invoice and label printing, PDF creation, e-mail dispatch and PCL printing. The solution enables flexible process control and simple maintenance, even with high data volumes. The close cooperation between IT partner and user resulted in a customized and future-proof implementation.
Result & benefit
All output management tasks can now be controlled centrally. This leads to a significant increase in effectiveness, a simplification of processes and a stable solution that reliably covers even complex requirements.
Traceable document dispatch with e-mail tracking
The challenge
A large Austrian property developer wanted to make the delivery of important documents - such as operating cost estimates - to various recipient groups more efficient and traceable. The aim was to ensure that each consignment was documented and receipt was confirmed on the server side.
Solution with SpoolMaster
SpoolMaster has been enhanced with a newly developed "Email Tracking" module. This allows all e-mails sent to property managers, tenants, interested parties or public bodies to be transparently documented and archived. Each delivery can be verified by a confirmation from the receiving server.
Result & benefit
Document dispatch is now fully traceable and secure. SpoolMaster ensures transparency and efficiency in a complex IT environment and supports the property developer in handling administrative processes digitally and reliably.
Flexible output management in the mail order business
The challenge
A retail company with a high shipping volume needed a modern output management solution to replace an outdated printing solution. Flexible invoice printing in various formats such as A3 and shipping labels were required, as well as improved automation of email dispatch to customers.
Solution with SpoolMaster
SpoolMaster was introduced as a central output management solution. Forms and invoice layouts can now be adapted more easily and quickly, invoices and labels are created in different formats and sent automatically. Sending emails to customers has also been integrated and optimized.
Result & benefit
Today, the company benefits from centrally controllable, standardized output management. Processes are significantly more efficient, service quality has increased and customers and suppliers receive information faster and more reliably.
Modern invoice management with QR code
The challenge
A long-established company in the photographic products sector had to implement the new legal requirements for Swiss payment transactions at short notice. The requirement was to create payment slips and forms in perfect CI implementation, including the Swiss QR code, in order to guarantee a modern payment service for customers and suppliers.
Solution with SpoolMaster
The new requirements were quickly implemented with SpoolMaster. Forms and payment slips were created in compliance with CI and equipped with the Swiss QR Code. At the same time, a modern invoice management system was established that works quickly and without errors.
Result & benefit
The company met the legal requirements on time and provided a modern, efficient payment service. Customers and suppliers benefit from easier handling, while the company itself benefits from a future-proof solution for invoicing and payment processes.
Intuitive form design with graphical user interface
The challenge
An international logistics service provider wanted to modernize its form design and at the same time introduce a graphical user interface to make the operation of output processes simpler and more intuitive.
Solution with SpoolMaster
The SpoolMaster Navigator provides a convenient, graphical interface that allows users to operate all output functions centrally - from process control and job monitoring to e-mail dispatch and license management. All data is processed with high performance on IBM i (AS/400).
Result & benefit
Working with SpoolMaster is now much more intuitive. Training costs have been reduced, configurations are clearer and easier to transfer. At the same time, employees benefit from a modern, user-friendly interface that increases efficiency and transparency in output management.
Efficient form design in food logistics
The challenge
An Austrian specialist in fresh and frozen food logistics wanted to modernize its form design. Delivery bills, labels and invoices were to be created more efficiently, emails were also to be sent automatically and XLS files were to be generated directly from spool files.
Solution with SpoolMaster
SpoolMaster was implemented as a central solution for all output tasks. Forms, invoices and labels are generated directly from the IBM i database file. In addition, SpoolMaster enables the automated creation of XLS files from spool files and direct delivery by e-mail.
Result & benefit
The company benefits from modern, flexible processes in output management. Customer requirements can be implemented more quickly, while internal processes are designed to be more efficient and sustainable.
Flexible output design without intervention in the program logic
The challenge
An international trading company wanted to modernize its output processes. The aim was to design delivery bills, invoices and labels in line with the CI, send documents automatically by email or FTP and at the same time ensure audit-proof storage in the DMS - without having to intervene in the existing program logic.
Solution with SpoolMaster
SpoolMaster enables the simple conversion of documents to PDF, central storage in the DMS and automatic dispatch by e-mail or FTP. In addition, QR codes can be generated on payment slips and various lists can be flexibly output as PCL or PDF.
Result & benefit
The requirements were implemented in the shortest possible time and with minimal adjustments. The company now has a flexible, future-proof output management system that is CI-compliant and significantly simplifies internal and external processes.
Seamless replacement of a legacy output solution
The challenge
A global industrial company wanted to replace the output management solution it had been using for many years. The old solution could no longer meet the specific technical requirements. In addition, the new solution had to be implemented in a very short time to ensure a global rollout.
Solution with SpoolMaster
After an evaluation phase, the company opted for the complete SpoolMaster Suite. Thanks to a special conversion solution, existing forms could be migrated seamlessly. The implementation was completed within a month and laid the foundation for global use within the group of companies.
Result & benefit
With SpoolMaster, the company now has a modern, flexible and cost-efficient output management solution. The smooth process, rapid implementation and the option of worldwide use ensure efficiency and future viability.
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